Before the big day, here are a few tips for planning a family reunion. And once the date arrives, be sure to make it memorable by handing out personalized T-shirts, water bottles and other fun giveaways.
1. Start Planning Early
2. Get Family Feedback
3. Prepare an Activity Schedule
4. Personalize Your Invitations
5. Track RSVPs and Budget Carefully
6. Create Keepsakes to Remember the Day
Family reunions are a time to come together, have fun, and reconnect with relatives. You may have some members who you haven’t seen in years or even decades. A family reunion is the perfect time to get to know your family members and make some new memories.
There are a few things you need to do before the day of your family reunion. From creating a budget, to deciding on a location, planning any event can be stressful. But don’t worry! We are here to help you every step of the way.
Location: The first thing you want to consider when planning your family reunion is where it will take place. Some families like to attend a theme park and spend the day together. Other families rent out a venue and throw a big party! Whatever you choose, just make sure that it works for everyone in the family.
Budget: Everyone knows how expensive throwing an event can be. So make sure that you establish a budget so that you know how much money should be spent throughout the entire planning process. Your budget should include food, drinks, decorations, etc…
Send Out Invitations: Once you know where and when your family reunion will be held, it’s important to send out invitations as soon as possible! People will need time
Planning a family reunion? One of the first things you should do is consider who will attend and where to hold it. That will help you determine who will pay for what, and what other costs you’ll need to cover.
Make sure everyone knows the date is firm. Families often have lots of activities going on, so make sure your event doesn’t conflict with any others they may have planned.
You’ll also want to keep track of the guests and ensure they receive invitations, reminders, directions, maps, information about accommodations and anything else they might need to know about the reunion. And check back with them as the reunion gets closer to get a headcount and collect any fees due.
I can help you with all this and more. Call me today so we can get started!
With smaller families and busy schedules, it is often hard to get a large group of relatives together. It’s even more rare for the entire family to spend time with each other without a special event such as a wedding or funeral. One great way for everyone in the family to see each other is at a family reunion.
While planning a family reunion may seem like an overwhelming task, if you follow these simple steps, your party will be sure to be a hit with all your relatives!
1. Set a Date and Location
It can be very challenging to find a date when everyone can attend the reunion. Try to avoid holidays, unless you want family members to attend the reunion instead of their usual holiday traditions. Weekends are usually the best. For location, try to pick a place that is centrally located and that has plenty of activities for all ages. This will help ensure everyone has a good time!
2. Create a Committee
This will help make your job a lot easier! Divide up tasks amongst the committee members so that you aren’t doing everything yourself. The committee can help with invitations, decorations, food and entertainment, among other things. Be sure to call regular meetings so that everyone stays on track and in the loop.
3. Make Accommodations
Make sure that all of your older relatives feel comfortable throughout the entire event by arranging handicap access if necessary and making sure there are plenty of places to sit down and rest. You may also want to provide some activities specifically for these family members; they are important too!
4. Send Invitations Early
The earlier you send out invitations, the better chance you have of getting everyone’s RSVP in time. A good rule of thumb is to send them out 6-8 weeks
1. Send out a save-the-date notice to everyone on your list at least eight months before the reunion. Ask them to respond with their address and email and if any of their children are planning on attending.
2. After you have a pretty good idea of how many people are coming, start looking for a location to hold the reunion. You’ll need to decide where you want it to be, how much money everyone is willing to spend, and whether or not you want to take care of the food yourself or send everyone out for dinner. If you are going to cater the food yourself, don’t forget about renting extra tables and chairs if the facility doesn’t provide them for you.
3. Once you pick a location send out invitations about two months in advance of the reunion. Be sure to include all pertinent information like date and time, where it will be held, what type of food will be served, what activities there will be, who is invited and any other information people may need to know.
4. Create a family tree with pictures or hold a talent show! These events can make your reunion special because they don’t happen every day! If your family has a lot of interesting talents this can be an excellent way to get everyone involved in
1) Plan early. Find out if your relatives will be traveling for this event and set a date that works for everyone. If it’s close to a holiday, such as Thanksgiving, Easter or Christmas, make sure you aren’t attending family events in other places.